Cash In on Budgeting Software

When it comes to your meeting budget, stay on target with these financial tools

Still stuck on spreadsheets to track your meeting budget? Although useful, spreadsheets are prone to human error, limit collaboration and lack the real-time updates and analysis that many a budgeting software provides—which means it’s time for an event budgeting upgrade.

So, say goodbye to Excel and hello to your new favorite financing tools: 

Planning Pod

Built specifically for planners, Planning Pod brings budgeting to the cloud. The web-based software is easily shareable, making for seamless collaboration among team members and clients. Wondering how expenses will play into your event profit, too? The tool allows users to enter all potential revenue streams—registration, sponsors, merchandise and so on—as separate line items and then estimate potential revenue, during all stages of the planning process. 

Adaptive Insights

Love analytics? Adaptive Insights not only helps monitor spending, but the software also breaks down the data behind your event dollars, including price per attendee. Over time, the program can help identify patterns and reallocate funds in real time based on expense forecasts.


Project management software at heart, Smartsheet’s budgeting capabilities can help keep finances and planning on track. Plus, save time with automated approvals on new line items or budget changes. 

Aventri Event Budget Management 

Working with vendors outside of your home country? In addition to budget tracking, Aventri budget management software can easily convert foreign currencies into one standard for consistent reporting. When the meeting is over, compare final finances with previous events to gain insight into spend by category, vendor or department.


For those working with clients on multiple events per year, Board allows users to organize spending on an annual or quarterly basis. The combined long- and short-term forecasting lets planners accurately track their finances all year long, rather than just monitor individual projects. 

Microsoft Dynamics 365

For planners not quite ready to let go of their Excel spreadsheets, Dynamics 365 is complete with Microsoft Office 365 integration. The program’s additional features, such as role-based workspaces and financial process automation, make the software ideal for large meetings and conferences.

Marriott Meeting Services App

Unlike other budgeting software, the Marriott Meeting Services App connects directly to an event’s venue and allows planners to review charges, ask billing questions and pay straight from the palm of their hands. Paying bills doesn’t get much easier than that!