Clever Carly: Avoiding Meeting Planner Burnout

Strategies to stop burnout before it happens

Hello, planners!

I have to confess: After a few jam-packed weeks, I’m feeling a little burned out. Don’t get me wrong: I love my job, and I know that part of the gig as a meeting planner is having a busy schedule and knocking out tasks right and left, whatever it takes.

Unfortunately, this expectation doesn’t leave a lot of room for the mental and physical wellness that we try to impress upon many of our attendees. The result: planner burnout, or the loss of enthusiasm and creativity in our work—the very things that are often vital to event success.

Sure, stress-reducing strategies can help make day-to-day work easier, but it doesn’t erase the need to take a break. And because we don’t often feel burnout until it’s too late, I’m incorporating the following strategies into my planning routine to avoid future burnout before it happens. (I hope you will, too!)

1. Delegate your to-do list.

Planning an event is not a one-person show, and you have a team for a reason. So, delegate tasks. Not only will it help reduce stress, but delegating will also help you achieve deadlines faster, make you a better leader and help ensure that you have a strong, efficient team around you. 

2. Build personal time into your schedule.

You schedule everything else into your planner, so why not personal time, too? Setting aside time for yourself ensures that you prioritize your mental, emotional and physical health amid a busy schedule. Block time out on your calendar to take a walk, do yoga, eat lunch or simply step away from work, and let your team know not to bother you during this time. I know taking any time away can be guilt-inducing—especially in the days leading up to a meeting—but remember, if you’re delegating accordingly (see above), there should be no reason not to take some time for yourself. It doesn’t have to be for long—even 10 or 15 minutes can do the trick. 

3. Allow for recovery time.

Planning is cyclical: Once one event ends, another begins. But taking on assignments back-to-back is a recipe for hitting a state of burnout fast. Consider taking a short break between events to give yourself time to decompress. Now, to be clear: I’m not saying you need a month off in between projects. Planning is a job, after all, and you should show up for it. But a day or so to calm down after the chaos of a meeting can help you reset and bring your best self and abilities to the table for your next gig.
Meeting planning is a fun job, but don’t let the flood of daily tasks take the enjoyment out of it. Stepping away, even just for a moment, can help promote a healthy work-life balance so you won’t tire out and can continue loving what you do.

Plan well (and be well!),
Clever Carly