A Day in the Life of a Meeting Planner

QuickMobile, a leader in mobile event apps, digs into the meeting planning industry in a series of three infographics.

Do you sleep less during the early meeting planning stages?

If so, you’re not alone:
More than half of planners average five to six hours of sleep in the initial planning stages of an event because 42 percent report working 15- to 20-hour days.

That’s just one intriguing statistic from QuickMobile, which has been building mobile event apps since 2008. It recently released a three-part series “A Day in the Life of an Event Planner,” and each infographic looked at a different time frame: before, during and after an event.

We’ve rounded up the most interesting and useful industry facts and takeaways:


Meeting Planners + Planning

  • Each year, meeting professionals plan an average of five to nine events, spending approximately two full weeks on the road.
  • Planners report their average meeting lasts three days.
  • Forty-two percent of planners book large meetings more than three years in advance, and 65 percent book small meetings more than six months in advance.
  • Forty-eight percent of all events include a team-building activity.

Meeting Planners + Technology

  • Sixty-four percent of event planners use four to seven technologies to plan an event.
  • Sixty-three percent of planners say they’ve experienced technology challenges—mostly involving bandwidth and cost.
  • The number of planners interested in meeting-specific apps has increased globally since 2013—by nearly 5 percent in North America, 4 percent in Asia and just over 3 percent in Europe.
  • In 2014, most meeting planners are getting continuing education on mobile apps and social media.

 Meeting Planners + Venues

  • Seventy-four percent of planners say diverse culinary options are important when selecting a venue.
  • Top hotel amenity both planners and attendees want? Free Wi-Fi.

Meeting Planners + Industry Statistics

  • “Event coordinator” is the 6th most stressful job in North America.
  • “Event planner” is No. 9 on the list of top jobs for 2014.
  • Planners have a higher than average level of job satisfaction.
  • Approximately 1.7 million Americans are employed by the meetings industry.