How and Why to Plan a Family-Friendly Event

Come one, come all. Use these 5 tips to plan a flawless family-friendly event.

Creating a family-friendly event is a smart business move that benefits everyone. Parents can travel without the distractions and worry of finding child care or tending to issues at home while they’re away. These events can even serve as vacations for some families. Family-friendly events are also a great way to promote company values such as work-life balance, inclusivity and community. Plus, bringing families together for an event can be just plain fun.

 

5 Tips to Make Your Event Family-Friendly and Productive

Choose the right venue. A family-friendly event venue needs to appeal to a range of ages and interests. Look for a venue that regularly hosts families and is accustomed to serving their needs. Also look for amenities such as a spa, gym, pool or playroom that will give family members a chance to kick back and enjoy themselves during down time.  

Provide child care during meetings. Set up a child care service at the venue to relieve parents of the pressure of finding reliable babysitters. Arrange for full- or half-day child care in a designated kids’ zone that features movies, games and other activities to keep the younger set entertained. You can also arrange for a separate meal service with a kids’ menu.

Set aside family time. What’s the point of a family-friendly meeting without incorporating family time into the agenda? Schedule meetings so they end early enough to give families ample leisure time. Help attendees and their families unwind with themed activity nights. Planning a concert, field trip or employee appreciation party can create family memories that your guests are sure to cherish long after the meeting has ended.

Provide kid-friendly treats. Make your younger guests feel welcome at events catered to adults with a few special touches, such as special turndown service, goody bags or a kids’ club. And don’t forget about the tweens and teens attending the event. Give them a more grown-up experience by hosting a cocktail party with nonalcoholic beverages and entertainment.

Promote nearby attractions. Let families take advantage of all that the event’s location has to offer. Check with the tourism board about discounts for nearby attractions and activities. And consider extending the special room rate before or after the conference (or both), so families can explore the event’s surroundings on their own time.