How to Pick the Perfect Event Backdrop

Five approaches to finding a background that hits the right tone

The right meeting atmosphere can make or break an event—and your décor plays a big role in cultivating how attendees perceive its ambience. The meeting’s venue can also play a part in the setup of an event, but no matter how beautiful an event space is, sometimes backdrops are a more effective way to control a meeting’s atmosphere. Here are tips for finding a backdrop that strikes the right tone:

For Meetings That Need to Eliminate Distractions

For meetings where speakers, panels or other information sessions are the main focus, intense patterns or backgrounds can steal attendees’ focus. Make speakers the star of the show by opting for neutral colors or plain fabrics that limit extra stimulation.

For Themed Events

Décor is a staple in making a meeting’s theme shine through. So, think about the main components of your theme: What can you pull from to use in your backdrop? Maybe it’s a certain color, symbol or pattern. For example, an Oktoberfest meeting might use blue and white, the event’s traditional colors, to mimic the ambience of the real event in Munich. 

For Interactive Events

In meetings where participation is important, a 2D backdrop might not be enough to capture an attendee’s attention. Play up your background with 3D elements, including décor pieces, trinkets, foliage and flowers—anything that helps evoke your meeting’s theme and achieve its purpose. The extra décor objects will allow guests to interact with your backdrop, not to mention help push your theme over the top.

For Simply Designed Meetings

Not every meeting has a large décor budget, and that’s OK. To add variety to a simpler design setup, choose a textured fabric as your backdrop. The added detail can liven up the room and give the appearance of a more sophisticated space. 

For Events That Play with Light

Be it for presentations or entertainment, many meetings rely on lighting techniques for panels and demonstrations. Because light reflects on certain surfaces, such as glass, it’s important to be aware of how a backdrop could interfere with a presentation. To play it safe, consider a plain, neutral cloth background to ensure that every guest gets the same viewing experience.