Make Lighting Work for Your Meeting

Lighting is an important aspect of meeting design and setup. Learn how to best use it in your meeting space.

It’s often overlooked, but lighting can have a huge effect on your meeting’s success. At its best, lighting lifts people’s spirits and inspires them to do their best work. On the flip side, bad lighting can cause eyestrain, drowsiness, headaches and frustration.

Follow these tips for properly lighting your meeting space and watch your attendees instantly be happier and more efficient.

6 Quick Tips for Meeting Lighting

Turn down overhead lighting. It might seem counterintuitive to make a meeting space dimmer, but too much light is as uncomfortable as is too little light. If possible, swap glaring fluorescent lights for something more subtle and indirect, such as recessed lighting, wall lights, track lights or hidden lights.


Check the temperature. Pay attention to how much heat your lighting sources generate and how close they are to attendees. Even a small lamp can put off heat, which can be unwelcome in close quarters.


Choose the right wall color. If you can, reserve a room with colors that won’t clash with the lighting arrangement. This generally means choosing a room with light, solid colors free of loud patterns.


Opt for natural light. People crave the soft, attractive illumination that only natural light can provide. If possible, choose a large, open meeting space with big windows that let in plenty of sunlight. Your attendees are sure to feel soothed.


Reduce glare and shadows, Take note of any shiny surfaces that need to be covered and any furniture or other large objects that will impede light.


Implement OLED lighting. OLED lighting evenly spreads light across a variety of surfaces, even in large spaces. Talk to the venue manager about using OLED lighting for big meetings.