Meetings Imagined: The Experience—Planning

Our blogger co-hosts work with Atlanta hotel team to finalize details for the May 5-6 event.

The Meetings Imagined: The Experience event in Atlanta is only a few days away, and final planning is underway. We’re giving you a sneak peek into the planning process and how Meetings Imagined can help your meeting come to life.

During a series of two planning calls involving the four blogger co-hosts, the event partner and the Atlanta Marriott Marquis event team, the meeting concept evolved from creative brainstorming to a series of actionable plans. (To learn more about the four bloggers, read our first post about the event.)

At the first planning meeting, our blogger co-hosts presented several ideas for the Educate seminar and Travel Brilliantly-themed Network event for entrepreneurs interested in crowdfunding that will be held at the hotel and hosted by Kenectit. The first suggested ideas focused on rustic décor, fresh foods, light drinks, and innovative and integrated technology. See some of their initial ideas in this Blogger Planning Set of photos from the Inspiration Gallery.

To break up the two-part event, blogger Jaclyn Johnson (Some Notes on Napkins) recommended using multiple spaces because “people sitting in the same room too long tend to get fidgety.”

It’s also a good idea to provide seating areas that allow for small conversation groups to encourage more interactions, noted blogger Courtney Dolloff Eliseo (Design Work Life).

For the Network event, “bring outdoor furniture inside and make it have an al fresco feeling,” suggested blogger Tamara Stephenson (Nest by Tamara).

And blogger Justin Livingston (Scout Sixteen) added that, in the vein of Marriott’s Travel Brilliantly campaign, which states the brand offers “spaces as expansive as your imagination,” the setup should “let the participants escape to another place without going somewhere.”

During the second planning session, the hotel’s event manager shared sets for both the Educate and Network events, incorporating the ideas the bloggers presented. Here are some of the modern and mouth-watering elements that will be on display at the event:

Food & Drink for Educate Meeting

  • Modern, healthy and fresh smoothies (such as mango and kale smoothies)
  • Kale chips
  • Chocolate bark with sea salt, cranberries and pecans
  • House-made pretzel nuggets with a variety of mustards
  • Flavored waters, retro soft drinks, coffee and tea

Setup for Educate Meeting

  • Mixed seating, including different-sized tables and chairs
  • Modern furniture
  • Minimalist decorations
  • Use of audio-visual components to keep the room energized and excited

Food & Drink for Network Meeting

  • Stations throughout the area, including Korean-tacos, a carving station, a locally inspired salad spread and a cheese display
  • Southern lemonade stand
  • Liquid nitrogen station, serving candy bacon ice cream, among other things
  • Table snacks such as dried fruit, fresh potato chips and almond-pecan brittle
  • Signature cocktails crafted by each blogger co-host (Stay tuned for details on their muddled cocktail recipes and names!)

Setup for Network Meeting

  • A 10th-floor room with floor-to-ceiling windows that showcase the Atlanta skyline
  • Wood seating to give the space a comfortable, rooftop bar feel

Stay tuned on May 5 and 6 for our posts live from the event—the cocktails, décor creation and technology integration.