Self-Care Tips for Event Planners

Don’t be afraid to treat yourself

From booking guest accommodations to coordinating the perfect lighting and design scheme, planning an event can feel incredibly stressful––and the anxiety isn’t just in your head. Forbes recently named our profession as the fifth most stressful career, right behind some others with decidedly high stakes: police officer, airline pilot, firefighter and enlisted military personnel. (We tip our hats to the brave people in these venerable professions, though we aren’t sure approaching their stress levels is our favorite part of the job!) 

With so much stress involved in planning and executing an event, it’s imperative to take care of not only your guests and staff but also yourself. Here, we offer a few self-care tips to keep you feeling “Zen,” energized and excelling. 

Treat yo’self. 

From Birchbox to the Dollar Shave Club, subscription gift boxes are tremendously popular––and they’re becoming increasingly more niche. With boxes tailored to runners and even science fanatics, it should come as no surprise there is now a box for event planners, too. 

They’re called ProfBoxes, and they’re packed with goodies designed to help make your stressful job a bit more manageable, including organizational tools, aromatherapy items, travel-friendly candles and healthy snacks. The boxes aren’t outrageously priced, either––a month-to-month subscription will run you roughly $45. A three-month supply could make a great gift for a colleague or report, too.

Plan ahead to eat right.

Between getting ready for the day, working out and answering emails, often the last thing on your mind before heading to work is preparing a healthy, nutritious lunch with snacks. But convenient, on-the-go foods like white bread, chips and even yogurt can be packed with refined flour, added sodium and sugar that can deplete your energy levels by midday if they’re your only meal options.

If you need to refuel while you’re out and about, stick to foods that boost and sustain your energy levels throughout the day. Greatist suggests chowing down on bananas, chia seeds, almonds, green tea and whole-wheat bread if you’re crunched for time. But if prepping your lunch in advance isn’t an option, you can still pick the healthier items on the menu—even from fast-food establishments. Fitness magazine recommends sticking to items like the Caesar salad with low-fat vinaigrette and a yogurt parfait (375 calories combined) at McDonald’s or the vegetarian burrito bowl (385 calories) at Chipotle. 

Start using your phone to really unwind. 

Many of us think we use our phones to unwind. But does mindlessly scrolling through Instagram or our news feeds really rejuvenate us? In fact, that blue light emitting from our smartphone screens is making us more tired, anxious and distracted

But on the road to wellness as an event planner, you shouldn’t eschew your phone altogether. Apps like Vent help you release (but contain) any negative thoughts to your smartphone, instead of releasing them publicly via social media or in person. Need to zone out for a second in a chatter-filled room? Coffitivity mimics the sounds of a relaxing, Sunday-afternoon coffee shop (you know the sound: gurgling coffee pots and the gentle tap-tap-tap of laptop keyboards). Alternatively, if you want to tap into the mood-boosting benefits of yoga, Yoga Studio guides you through a personalized Zen session you can use on the go. 

Make time for meditation. 

Although many of us know we need to make time for meditation throughout the day, it’s often easier said than done––especially for event planners. Every turn is a sensory distraction, whether it be a chatter-filled networking room or a stressed-out assistant nearby flipping through papers. 

But as GQ emphasized, one of the biggest misconceptions about meditation is that your mind has to be wiped clean to achieve clarity. As the article notes, the key point is to focus your mind for a few seconds––if you become distracted, refocusing your mind only adds to that sense of calm. The only requirement? You need a sustained amount of time (say, 20 minutes). Luckily, a silent room, which isn’t always available during an event or in the planning stage, isn’t a hard must.